Section outline

  • POWERPOINT ADVANCED FEATURES

    In today's professional environment, delivering impactful presentations is a key skill. Using advanced features in PowerPoint can significantly enhance the quality and effectiveness of your presentations. These features not only elevate the visual appeal but also improve clarity and engagement, ensuring your message resonates with your audience.

    This assessment task focuses on utilising advanced PowerPoint features to create a polished and professional slidedeck. By incorporating elements such as master slides and rehearsal tools, you can guide your audience's attention and maintain their interest throughout the presentation.
    • Students must
      Mark as done
      TASK ONE

      Read through the scenario below, then work step-by-step through the tasks listed to discover the functions and features of Microsoft PowerPoint.

      Scenario:
      Your manager wants to give a brief presentation to the customer service team about changing destination preferences among Go! Travel's customers. Sales data shows that some customer markets are shifting from Europe to Asia. Your manager wants to highlight this as an opportunity to promote Go! Travel's Asian tours for potential increases in sales.

      In PowerPoint (or your chosen application), spend five minutes exploring the top ribbon, which includes different tabs that have their own unique panels/groups within. This will help establish an overview of the features and functions available to you. You must save your slidedeck at the completion of every task. To do this, select the 'File' tab from the top ribbon, then click 'Save As' and save to an appropriate destination on your device.

      Set up your document:
      1. Open a new/blank presentation.
      2. Insert the Go! Travel logo in the Master Slides:
      a) On the top ribbon, navigate to View > Slide Master.
      b) Click on the first slide in the left-side slide navigation pane.
      c) Save the logo to your computer.
      d) On the top ribbon, navigate to Insert > Pictures > This Device, and select the logo file.
      e) Resize if necessary, and position the logo in the top right corner of the Master Slide.
      3. Set the colours and fonts for the presentation:
      a) Still in Master View, click Colours and choose a scheme with blues, such as "Blue Warm".
      b) Click Fonts, and choose the "Calibri" option.
      c) Click Close Master View.
    • Students must
      Mark as done
      TASK TWO

      Now that stylistic elements are set for the entire presentation, you can begin entering information into the slides.

      Slide 2 text Slide 3 text

      Insert information in slides 2 and 3:
      1. Complete the title slide:
      a) On the first slide, enter the title as "Increasing Interest in Asia".
      b) Enter the subtitle as "A 20-year analysis".
      2. Enter text on slide 2:
      a) In the top ribbon, click on the 'arrow down' next to New Slide and choose Picture with Caption.
      b) From your manager's note for slide 2 above, enter the title and text content.
      3. Add a 3D model to slide 2:
      a) Click on the picture object on the slide (where is says "Click icon to add picture") and delete it.
      b) Navigate to Insert > 'arrow down' next to 3D Models > Stock 3D Models.
      c) Seach for "airplane" and choose the blue passenger plane, then click Insert.
      d) Position the 3D model on the right side of the slide and re-size it appropriately to fill the space.
      e) Use the 3D rotational icon in the centre of the 3D model to rotate the plane to an angle of your choice.
      4. Create slide 3:
      a) Right-click on slide 2 in the left-side navigation pane and choose Duplicate Slide.
      b) Now working in slide 3, replace the title and text content with those from your manager's note for slide 3.
      c) Rotate the plane on slide 3 to a different angle.
    • Students must
      Mark as done
      TASK THREE

      You've now got the beginnings of a professional slidedeck. Follow the next few steps to add more slides with graphs.

      Sales data Data table

      Insert a graph on slide 4:

      1. Enter text on slide 4:
      a) Back on the Home ribbon, navigate to New Slide > Content with Caption.
      b) From your manager's note for slide 4 above, enter the title and text content.
      2. Create the graph on slide 4:
      a) In the content object (where it says "Click to add text"), click on the graph (Insert Chart) icon.
      b) Within the new pop-up window, if not already selected, navigate to Column > Clustered Column and click OK.
      c) In the data entry dialogue window that appears, enter the data shown in the table above.
      d) With the data entry window still open, go to the top ribbon and click Switch Row/Column, then close the data entry window. You should now see the three Regions appearing in the graph, rather than the age groups.
      3. Format the graph:
      a) Edit the chart title of the graph to "Sales by Region 2000-2010"
      b) Double-click the y-axis labels (0, 0.1, 0.2 etc.) and the Format Axis pane will appear on the right.
      c) If not already selected, click on Axis Options > Number, then in the category, choose Percentage, and change the Decimal places to zero.
    • Students must
      Mark as done
      TASK FOUR

      Add the second graph for comparing the data, then some slide transitions.

      Sales data Data

      Insert a graph and morph transition: 
      1. Create slide 5:
      a) Right-click on slide 4 in the left-side navigation pane and choose Duplicate Slide.
      b) Now working in slide 5, replace the title and text content with those from your manager's note above.
      2. Update the graph with new data:
      a) Right-click on the graph and choose Edit Data.
      b) In the data entry dialog window that appears, replace the old data with the new data shown in the table above, and then close the data entry dialog window.
      3. Format the graph:
      a) Edit the title of the graph to "Sales by Region 2020-2025".
      b) Double-click the y-axis labels and the Format Axis pane will appear on the right.
      c) If not already selected, click on the charts icon (Axis Options), click on Axis Options underneath it to see the available settings, and under Bounds change the Maximum to 0.6.
      4. Add morph transitions:
      a) Click on slide 3, then hold Ctrl and click on slide 5, to select them both.
      b) Navigate to the Home ribbon, click on Transitions, and select Morph.
    • Students must
      Mark as done
      TASK FIVE

      The presentation is now looking good, and it's time to take it for a spin. Try out the coaching feature to get insights into your presentation skills.

      NOTE: For this Activity tab, you are not required to upload your completed presentation. Once this task is complete, click the 'Submit Assessment' button below.

      Practice with the Rehearsal Coach: 
      1. Use the Rehearsal Coach feature:
      NOTE: This feature is currently only available in the web version of MS PowerPoint

      a) Click on slide 1 in the left-side slide pane, then navigate to Slide Show > Rehearse with Coach.
      b) The presentation will start on your screen. Read the content on the slides, adding any further information as you would if presenting this to an audience.
      c) When complete, press the Esc key to end the presentation. You will be presented with a Rehearsal Report.
      d) Review your performance, looking at each section. How was your pitch? Did you use many filler words? How fast were you speaking?